2117 - Travel Expenses
INTRODUCTION
Reimbursement for travel and meal per diem to board members and district employees will be granted for reasonable travel expenses for attendance to regional, state, or national conventions, conferences, and workshops. The superintendent / Business Administrator shall approve meal premiums and travel reimbursements under the direction of the board of education. The Board may not pay the travel expenses of spouses and other persons who have no responsibilities or duties to perform for the Board.
REASONABLE TRAVEL EXPENSE
The following policy shall govern out-of-district travel of Board Members, Board Officers, and other district employees if expenses are to be reimbursed by the Board of Education:
- Any Board Member or district employee traveling away from home on school district business may receive a per diem allowance for meals (breakfast, lunch, and dinner), unless the meal is provided by the event they are attending. This per diem allowance shall be paid to the district employees regardless of the actual amount spent for meals.
- Any meal expense incurred by a district employee while traveling on School District business will be reimbursed according to the current year per diem rates set by the U.S. General Services Administration on GSA.gov. The per diem rates will be based on the location of travel. If the rates for the exact city where the event is held are not found on the GSA website, the standard state rate shall be applied.
- Expense assistance guidelines follow:
- District vehicles are encouraged for travel; however, if a district employee chooses to take their personal vehicle, 44 cents per mile will be the travel reimbursement rate. If no district vehicles are available the reimbursement rate will be 72 cents per mile. When driving a personal vehicle, personal vehicle insurance is necessary for district business.
- When using other transportation, i.e., bus, air, train, etc., the Business Administrator will insure the necessary arrangements. Actual cost will be reimbursed.
- Hotel cost, actual rate. Effort should be made not to exceed the state rate per night. The state rate for a hotel may be exceeded if the conference or training is being held at said hotel.
Revised 6/27/2023
Revised 5/12/2026